Bio Diversity Week Data Protection Policy
Purpose of this policy
This policy is a statement of Bio Diversity Week’s commitment to protecting the rights and privacy of individuals in accordance with the Data Protection Acts (1988) and (2003) and the General Data Protection Regulation (2019).
It is our policy to collect and use the minimum possible amount of personal information. When we collect information as part of our work, we will indicate, at the time of collection what uses the data is being collected for and if any part of the information is likely to be published.
Data Protection Principles
We shall perform our responsibilities under the Data Protection Acts in accordance with the following eight Data Protection principles:
- Obtain and process information fairly
We shall obtain and process personal data fairly and in accordance with statutory and other legal obligations.
- Keep it only for one or more specified, explicit, and lawful purposes
We shall keep personal data for purposes that are specific, lawful, and clearly stated. Personal data will only be processed in a manner compatible with these purposes as defined.
- Use and disclose only in ways compatible with these purposes
We shall use and disclose personal data only in circumstances necessary for the purposes for which we collected the data.
- Keep it safe and secure
We shall take appropriate security measures against unauthorized access to, alteration, disclosure, or destruction of personal data and against its accidental loss or destruction.
- Keep it accurate, complete, and up-to-date
We adopt procedures that ensure high levels of data accuracy, and completeness, and that data is up-to-date.
- Ensure it is adequate, relevant, and not excessive
We shall only hold personal data to the extent that it is adequate, relevant, and not excessive.
- Retain for no longer than is necessary
Personal data will be reviewed at least annually for relevance and accuracy. Data that is no longer required or relevant will be deleted. Our retention policy will mirror the legal requirements for Ireland.
- Give a copy of his/ her personal data to that individual, on request
We adopt procedures to ensure that data subjects can exercise their rights under the Data Protection legislation to access their data.
Overall responsibility for ensuring compliance with Data Protection Acts rests with the Bio Diversity Week. All employees and contractors of the Bio Diversity Week who separately collect, control, or process the content and use of personal data are individually responsible for compliance with the Data Protection Acts. the Bio Diversity Week’s Data Protection Officer coordinates the provision of support, assistance, advice, and training within the Bio Diversity Week to ensure that the company is in a position to comply with the legislation.
Procedures and Guidelines
The Bio Diversity Week is firmly committed to ensuring personal privacy and compliance with the Data Protection Acts, including the provision of best practice guidelines and procedures in relation to all aspects of Data Protection.
This Data Protection Policy will be reviewed regularly in light of any legislative or other relevant developments.
Data Protection Officer
Justin Byrne is the designated Data Protection Officer for the Irish Environmental Network and the Environmental Pillar. He can be contacted at:
Data Protection Officer
Irish Environmental Network
1 Green St
Tel: 01 8780116
By visiting the Bio Diversity Week websites, you are accepting the terms of this Privacy Statement. Any external links to other websites are clearly identifiable as such, and we are not responsible for the content or the privacy policies of these other websites.
Types of Information Collected
We retain two types of information:
- Personal Data
This is data that identifies you or can be used to identify or contact you and may include your name, address, email address, user IP addresses in circumstances where they have not been deleted, clipped, or anonymized, telephone number, and billing and credit card information. Such information is only collected from you if you voluntarily submit it to us.
- Non-Personal Data
Like most websites, we gather statistical and other analytical information collected on an aggregate basis from all visitors to our website. This non-personal data comprises information that cannot be used to identify or contact you, such as demographic information regarding, for example, user IP addresses where they have been clipped or anonymized, browser types, and other anonymous statistical data involving the use of our website.
Purposes for which we hold your Information
- Non-Personal Data
We use the non-personal data gathered from visitors to our website in an aggregate form to get a better understanding of where our visitors come from and to help us better design and organize our website.
No personal information is recorded, and the cookie is automatically deleted when you log out or close your browser. You are always free to decline our cookies, if your browser permits, or to ask your browser to indicate when a cookie is being sent. You can also delete cookie files from your computer at your discretion. Note that if you decline our cookies or ask for a notification each time a cookie is sent, this may affect your ease of use of this website.
- Personal Data
We will process any Personal Data you provide to us for the following purposes:
a) to contact you to respond to any communications you might send to us;
b) to send you the Green News, and Bio Diversity Week Newsletter and to communicate with you about other activities.
Disclosure of Information to Third Parties
We may provide non-personal data to third parties, where such information is combined with similar information of other users of our website. For example, we might inform third parties regarding the number of unique users who visit our website, the demographic breakdown of the community users of our website, or the activities that visitors to our website engage in while on our website. The third parties to whom we may provide this information may include potential or actual advertisers, providers of advertising services (including website tracking services), commercial partners, sponsors, licensees, researchers, and other similar parties.
We will not disclose your personal data to third parties unless you have consented to this disclosure. We will disclose your personal data if we believe in good faith that we are required to disclose it in order to comply with any applicable law, a summons, a search warrant, a court or regulatory order, or other statutory requirements.
Your personal data is held on secure servers. The nature of the Internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the Internet. No data transmission over the Internet can be guaranteed to be 100% secure. However, we will take all reasonable steps (including appropriate technical and organizational measures) to protect your personal data.
- Updating, Verifying, and Deleting Personal Data
You also have a right to have your personal data corrected, if inaccurate, or, in certain circumstances, erased. Please forward any such requests by email to office@Bio Diversity Week.ie
- Right of Access to Your Personal Data
To find out what personal data we hold on you or to have your personal data updated, amended, or removed from our database, please contact office@Bio Diversity Week.ie
- Governing Law and Jurisdiction
- Questions or Comments
Bio Diversity Week Data retention policy
The Bio Diversity Week data retention policy will mirror the legal requirement for Ireland.
All Personal Data will be reviewed at least annually and will be deleted if no longer required.
The below list details the cookies used on our website.
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